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Tailored Business Conferences to Grow Your Network and Client Base

We handle event planning and logistics for your conferences, trade shows, summits and other large-scale corporate gatherings.

Why work with us?

We make planning for your conferences easier

We understand that an executive's job is to ensure strategic goals and grow their businesses, not event decor, venue setups, or staff coordination.

At NAT, we take care of these stresses so you can focus more on creating winning content for your conferences. We'll handle areas like venue selection, rate negotiation, catering, and even your marketing, if necessary.

Simply, tell us your vision and specific requirements—themes, preferences, objectives, and so on—and we'll make a comprehensive plan to carry out a successful experience for you and your attendees.

NAT Travel is your one-stop shop for flawless logistics and meticulous budget management. We anticipate your every need, ensuring your conference runs smoothly and stays within your financial parameters. Focus on the content, leave the logistics to us.

Corporate gatherings we organise

With over 20+ years of being in service, we organise various events, including:

1

Industry/academic conventions

A shared space for experts and academics to share insights and new discoveries, as well as for attendees to engage in discussions and network with peers

3

Exhibitions

A curated showcase of industry-specific innovations, art exhibits, and cultural displays to promote brand awareness

2

Trade shows

An opportunity for different companies to setup booths or displays featuring their latest products, services, and innovations while engaging with potential partners or clients

4

Summits

Exclusive gatherings for industry leaders or government officials, wherein each attendee can share strategic insights, tackle on current issues and trends, and discuss worthwhile initiatives. 

How we can support you

 

Step One

Pre-Conference Planning

We set up a meeting with you to discuss your requirements, and understand your event goals and budget. We'll brainstorm and narrow down options on ideal destinations and setups to fit your objectives. Other things we can discuss and help you with include: 

  • Cost estimation
  • Assistance with digital marketing materials
  • Technical support (visual, audio, broadcasting, etc.)
  • Staffing and catering
  • Flow program
  • Themes and decorations
  • Souvenirs
  • Excursions
Step Two

Logistics and on-site management

With our extensive network of connections in Poland, we secure the best deals and terms for your event, including accommodations and group transportation. We'll also coordinate with venue staff and handle all logistics, from room setup to vendor schedules.

On the day of your event, our on-site staff will be present to oversee the program, including food and catering, attendee registration, and taking care of speakers and VIPs. This allows us to quickly deal with any unexpected issues or emergencies.

Step Three

Post conference support

NAT Travel's commitment extends beyond event completion. If necessary, we'll assist you in gathering attendee feedback to help refine any conferences or events in the future. We can also help you reconcile your budget, providing a clear breakdown of expenses. 

Why choose NAT?​

Local Expertise

With our local partners and networks, we have exclusive information and insights about the latest happenings in Poland you can’t find online. By knowing the specifics, for instance current tourist influxes and peak traffic times, we’ll be able to create a smoother experience for you.

Stress-free planning

Once you’ve shared your requirements and vision, we’ll take it from there. Although, you can always give us a call for any follow-ups or changes in circumstances and we’ll do our best to fit in the adjustments smoothly.

Best deals

With our longstanding relationships with Polish hotels, venues, and local services, we can negotiate for the best terms that give you maximum value for your money, providing you a cost-effective solution for your event.

Tailored experiences

Your unusual or creative vision is always welcome here at NAT. You’re success is what we care about, and we’re ready to use what we have – past knowledge, experience, connections – to come up with an event that goes beyond your expectations.

Ready to streamline your conferences in Poland and beyond?

 

Contact NAT today for a free consultation. Let's discuss your vision and create a business meeting experience that exceeds expectations.

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Frequently Asked Questions

What are the key elements to organize a successful conference?

At the very least, you must have a suitable venue, quality accommodations (if necessary), a clear agenda, quality audio-visual setups, and enough attendee engagement prior to your event.

To be more granular on the venue, effective communication with service providers is also key, as this allows for aligned schedules and any issues to be addressed immediately.

Do you handle international conference logistics?

Yes, we handle international conference logistics. This includes coordinating with local venues, arranging travel and accommodations, handling customs for equipment, and managing time zone differences. We also provide on-site support to address urgent or unexpected issues.

Why do we need a detailed information about your conference plans?

The level of detail you give us regarding your event is crucial for us to create a successful and memorable conference for you and your attendees. The more you share, the better we understand your specific needs further and provide insights based on our previous experiences. This is key to coming up with a truly tailored and unique event.

Najlepsze Porady & Inspiracje Podróżnicze

Inspiracje i porady prosto od profesjonalistów. Z nami każda podróż staje się niezapomnianym doświadczeniem, gdzie my dbamy o każdy detal, a Ty możesz skupić się na przeżywaniu przygody. Przejrzyj nasze wpisy, zainspiruj się i pozwól nam zaplanować Twoją podróż marzeń, bo życie pisane przez odkrycia to nasza specjalność.